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Your First Translation Project

Let’s walk through creating a complete translation project from start to finish.

Creating a New Project

Option 1: Import a Document

  1. Go to Project → Import → Import Document… (Ctrl+O)
  2. Select your Word document
  3. Choose the source language (e.g., “English”)
  4. Choose the target language (e.g., “Dutch”)
  5. Click Import

Your document is now segmented and ready for translation.

Option 2: Import a Text File

  1. Go to Project → Import → Text / Markdown File (TXT, MD)…
  2. Select your .txt file
  3. Each line becomes a separate segment

Option 3: Multi-File Project

  1. Go to Project → Import → Folder (Multiple Files)…
  2. Select a folder containing DOCX or TXT files
  3. Choose which files to include
  4. All files are imported as one project

Understanding the Interface

After import, you’ll see the main window. Along the top are the workspace tabs (Editor, TMs, Termbases, AI, SuperLookup, Clipboard Manager, Voice, Settings). The Editor tab holds the translation grid:

┌──────────────────────────────────────────────────────────────────────┐
│ Editor │ TMs │ Termbases │ AI │ SuperLookup │ Clipboard │ Voice │ ⚙   │
├──────────────────────────────────────────────────────────────────────┤
│  # │ Type │ Source                │ Target                │ Status    │
├────┼──────┼───────────────────────┼───────────────────────┼───────────┤
│  1 │  ¶   │ Hello, world!         │                       │  ❌       │
│  2 │  ¶   │ This is a test.       │                       │  ❌       │
│  3 │  ¶   │ Translate me!         │                       │  ❌       │
└────┴──────┴───────────────────────┴───────────────────────┴───────────┘

TMs and Termbases are their own top tabs for managing translation memories and terminology.

Status Icons

IconMeaning
❌Not started
⚡Pre-translated
✏️Draft (edited but not confirmed)
✔Confirmed
🔒Locked

See Segment Statuses for the full list.

Translating Your First Segment

  1. Click on segment 1’s Target cell
  2. Type your translation
  3. Press Ctrl+Enter to confirm
  4. The status changes to ✅

Using AI Translation

  1. Click on segment 2
  2. Press Ctrl+T to translate it with AI
  3. The AI translation appears in the Target cell
  4. Review, edit if needed, and confirm with Ctrl+Enter

Setting Up Resources

Add a Translation Memory

  1. Go to the TMs tab
  2. Click + Create TM or Import TMX
  3. Your TM will automatically provide matches

Add a Termbase

  1. Go to the Termbases tab
  2. Click + Create Termbase
  3. Add terms manually or import from TSV

Saving Your Project

  1. Press Ctrl+S
  2. Choose a name and location
  3. Your project is saved as a folder containing the .svproj file, a source/ folder (your original document), and — once you export — a target/ folder. See The Project Folder.

Exporting the Translation

When you’re finished:

  1. Go to Project → Export

  2. Choose your format:

    • DOCX - Standard Word document with translations
    • Bilingual Table - Source and target side by side
    • Text File - Plain text output

  3. Select destination and click Export

Project Workflow Summary

Import Document
      ↓
Set Up TMs & Termbases (optional)
      ↓
Translate Segments (manual or AI)
      ↓
Review & Confirm (Ctrl+Enter)
      ↓
Save Project (.svproj)
      ↓
Export Translation

What’s Next?

Now that you’ve completed your first project: